Stewardship Committee Guidelines

October 25, 2006; Updated July 2015; Updated August 2016

Stewardship Committee for the Educational Technology User Group (SCETUG) Membership Guidelines

1. SCETUG is a voluntary stewardship committee consisting of BC public educators representing universities, colleges, institutes, educational agencies and the K-12 system committed to advancing innovation and good practices in the use of educational technology. The group organizes workshops and activities on behalf of its membership. 
2. SCETUG members participate in scheduled online monthly meetings (1 hr) from September to June (See Meeting Schedule) and meets annually  face-to-face in November for a one day Planning session (normally held  for the day just prior to the SCETUG Fall workshop.)
3.  SCETUG members are expected to actively participate in meetings and committee work. Please note: Members who miss 2 consecutive meetings will be asked to reassess their ability to participate in SCETUG.
4. Experienced SCETUG members will assist new volunteer members in their orientation to the committee and SCETUG activities. See Roles.
5. SCETUG members who wish to step down from the committee will notify the current SCETUG Chair or Vice-Chair. 
6. The SCETUG Chair is usually someone who has served on the committee a minumum of 1 yr as member or has served as a Vice-Chair. The usual term of the Chair is 2 years. The Vice-Chair normally becomes the Chair of SCETUG after the completion of the current Chair's term. The outgoing Chair is expected to assist the incoming Chair and Vice-Chair. 
7. Expenses for travel and accommodation is covered for SCETUG by BCcampus for out-of-town attendees to the planning day . See Administria Guidelines.
8. SCETUG is a committee of  approximately 10-14 volunteer members and 1-2 members from BCcampus. When a vacancy exists on SCETUG, new members are recruited by the Chair based on advice from SCETUG members and keeping a balance of representation (geographic, institutions, job roles, etc.) See SCETUG Reps List 
9. The SCETUG wiki or HUB scetug.pbworks.com is used as the key area for information and collaboration (documents, plans, schedules). All SCETUG and working team members have access to write and edit the wiki. The information posted on the SCETUG wiki is open to the public. A list will be used by SCETUG for discussion scetug@lists.bccampus.ca (implemented Sept 2012).  
10. The blog site for etug is a Wordpress site http://etug.ca (Those with Admin access to the blog site include BCcampus staff and the Editor of The ETUG News and any other SCETUG member in a volunteer role needing edit/post privileges on the site.)
11. The twitter is @etug. This is a shared account by members of SCETUG for use on tweets on topics regarding etug or of interest to membership. Members are encouraged to use #etug in their own tweets.  
12. Time Commitment and sample duties:   
1. The average monthly time commitment ranges from a minimum of 1-3 hours to a maximum of 4-5 hours depending on your availability.
2. Attend 1 hr monthly meetings in the SCETUG Room (Collaborate Ultra) or other communication tools as identified Sept-June e.g. Slack
3. Attend (when possible) Fall & Spring Workshops;
4. Attend/participate in annual SCETUG Planning Day (proposed for September);
5. Take on tasks that arise from meetings (e.g. Program sub-committee to craft & review Call for proposals, write or coordinate contributions to The ETUG News, create member profiles, coordinate & facilitate the monthly TELL sessions);
6. Take turns as Scribe at meetings and posting notes/action items to Stewardship committee working space (scetug.pbworks.com);
7. Take on leadership/team work on workshop-related tasks (registration desk, take photos, lead graphic recording, social media contributor, session conveners, organize extracurricular event, web site program etc.)
8. Post and respond to discussion on the SCETUG List (the main mode of communication for SCETUG) 
9. Advocate the value of ETUG and our activities to potential members and learning leaders in the BC post secondary community and along with the ETUG Reps be our local campus contact